Overview

Commissions are formed and chartered by the Master Board to serve as advisory bodies in regard to special functions designated by their names.  Each Condo Board may select two of their homeowners to represent their Condominium on each Commission.  Each Condominium, however, has only one vote.  Each Commission elects a Chairperson annually.

Unless specified otherwise in its charter, each Commission has the responsibility to:

1.      Review and make recommendations to the Master Board on chartered duties or special requests from the Master Board and Condominium Boards of Directors.

2.      Develop policies and procedures for these chartered responsibilities.

3.      When appropriate, coordinate with all required Committees and Management.

4.      Obtain professional consultation as required.

5.      Prepare an annual budget including operational and capital reserve requirements.

6.      Review and recommend monthly expenditures.

7.      Conduct scheduled reviews of program responsibilities.

8.      Maintain Minutes of all meetings, consultant records, program audits.

9.   Distribute policies and procedures through LBS publications and audio-visual means.

The Architectural Commission makes recommendations to the Master Board on standards for alterations and/or additions to building exteriors, common areas and limited common (exclusive use) areas.   The Commission also reviews Unit Owner requests for variances from established standards and makes its recommendations to the appropriate Condominium Board of Directors.

The Finance Commission has the responsibility of preparing the Annual Operating Budget and maintaining a Capital Reserve Plan.  The Commission recommends the annual LBCHA assessment to the Master Board.  It reviews the monthly financial statements and makes recommendations for implementation of expenditures.  The Commission reviews all requests for items not budgeted in the approved budget which require implementation.

 The Commission is responsible for the recommending, selection and evaluation of a CPA Firm, to conduct an Annual Certified Audit for LBCHA and the 13 Condominium Associations.

The Insurance Commission reviews and makes recommendations to the Master Board for the insurance coverage for Lake Barrington Shores.  It prepares an Annual Budget to provide adequate and sufficient insurance coverage for the Homeowners Association, each Condominium Association and the Condominium Boards of Directors.

The Lake and Ponds Commission develops, implements, administers and evaluates programs which maintains the lake and ponds in optimal condition, approved by the Master Board, including water quality and levels, chemical and harvesting for weed control, water maintenance, fish maintenance and shoreline erosion control.  The Public Works Director is an ex-officio member of the Commission.

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The Landscape Commission is responsible for developing, recommending and administering recurring and non-recurring programs which preserve and, where necessary, enhance the landscape environment of Lake Barrington Shores.  In developing such programs, the Commission considers all relevant factors, including, but not limited to, the aesthetic and functional purpose of plant materials, their effect on the well-being of other plant materials, on-going maintenance costs, and public safety.

This encompasses all trees, plant growth, flowers and grass in all common areas including the Forest Preserve, lake buffer strip and natural habitat areas.

The Commission representatives advise their Condominium Boards of all unit owner requests for variances involving removal, additions or location changes.

This non-partisan Commission researches issues relating to political campaigns/elections and keeps the Master Board and the Community informed about these and individual candidates’ positions.

The Commission enables the Community to be informed (through media, personal experience, etc.) of activities outside Lake Barrington Shores that do (or may) affect Residents.  It also develops positions on issues through study and research and presents these to the Master Board.

Certain non-partisan events, such as Fire Department and Police Department presentations, may be requested by Public Affairs at their discretion.

The Commission prepares and publishes a bi-annual telephone directory with supplemental directories every other year.

The Commission is responsible for the preparation of an Annual Budget including the Water and Sewer system, streets and roads, entrance and exit gates, street lights, service buildings, the maintenance and repair of the basic structure and exteriors of the Recreation Center and the Marina buildings and snow plowing.

The Commission recommends the engagement of a consulting engineer for Lake Barrington Shores.  It meets with consultants and evaluates the operation and maintenance of the Public Works Department and makes its recommendations to the Master Board.

The Rules and Regulations Commission develops, reviews, evaluates and recommends the rules and regulations for the community.

The Commission, with approval of the Master Board, establishes operational guidelines applicable to all condos and all unit owners.  It recommends other guidelines that may be adopted by any condo and applicable to the unit owners of that condo.

This Commission maintains policies and procedures relating to Public Safety, including access control, transponders, traffic and parking enforcement.  Public Safety maintains close liaison and cooperation with Lake County Sheriff and related public agencies required for community well being.

The Commission recommends a Public Safety Firm to the Master Board, including the materials needed to operate Public Safety.  The Commission evaluates Public Safety’s effectiveness on a continual basis.

The Commission is responsible for reviewing the maintenance and repairs of the recreational areas including the interior of the Recreation Center and Marina building, boats, Marina equipment, tennis courts, paddle tennis courts, basketball/volleyball areas, pools, winter sports, ice skating, game room equipment, the exercise room equipment and playground area.

 The Commission, through the Social and Sports Director, organizes and schedules social functions, activities and sporting events.