Lake and Ponds Commission Charter

Proposed January 18, 1999

The Lake and Ponds Commission receives its charter from the Lake Barrington Community Homeowners Association (LBCHA) Master Board.

Purpose:

Develop, install and administer programs which will maintain the Lake and Ponds of LBCHA in optimum condition.

Responsibility:

1. Administer the approved maintenance programs from the  lake and ponds.
2. Investigate, select and recommend to the Master Board retention of such consultants as are judged necessary for accomplishing the purpose and responsibilities of this charter.
3. Prepare specifications for harvesting of weeds in the lake.  As required, solicit bids for the harvesting of weeds in the lake, select a bidder and submit a recommendation to the Master Board.
4. Where required, arrange for chemical treatment of the lake and ponds.
5. Prepare and plan to correct, repair and control any erosion which affects the lake or any pond which is a part of Lake Barrington Shores Common Elements.  These plans will be developed with assistance from the Public Works Commission,  the Landscape Commission and the Social and Sports Commission.  Solicit bids for completion of the plan and make a recommendation to the master board.
6. Investigate the need for, prepare plans and make recommendation to the Master Board for approval of any man made structure which will be in, on or above the plane of the lake or any pond. This includes an alteration of the Marina building.
7. With the assistance of the Social Sports Commission Develop and monitor recreational uses of the lake and ponds.
8. Establish policies concerning acceptable water levels in the lake and ponds.  Present these policies to the Master Board for approval.  Administer these policies.
9. With the assistance of the Public Works Director with input from the Landscape/ Planning Coordinator and the Social and Sports Director, develop a budget and a five-year plan for submission to the Finance Commission.
10. Prepare an annual report for presentation at the Annual Meeting of LBCHA.
11. Any other responsibility which may be assigned by the Master Board.

Organization:

Each Condominium Association may select two homeowners as representatives to the Commission.  Where matters before the Commission require a vote, each Condominium Association will have only one vote.

The Management Office will provide a representative who will be an ex-officio, non-voting member of the Commission.

The Commission will elect a chairperson and a secretary.  The chairperson is responsible for preparing an agenda for each meeting.  The chairperson is responsible for conducting the meeting.  The chairperson or an alternate will present a report of the Commission’s current activities at the monthly Master Board meeting.  The secretary is responsible for transcribing the minutes of each meeting and providing these minutes to the  Management Office for distribution in a timely manner.